Agendas

Agenda for 28th May 2020

Thornton Le Fen Parish Council

28th May 2020

NOTICE OF an Online COUNCIL MEETING via ZOOM DUE TO THE COVID 19 LOCKDOWN

You are hereby summoned to a meeting of the above named The council which will be held via remote contact at 7:00pm

 

Public and Press are welcome to attend. PLEASE CONTACT THE CLERK VIA EMAIL

thorntonlefenparishcouncil@outlook.com or telephone 01526 344615 for the login details these will be available 24 hours prior to the meeting start time.

 

Due to time restrictions the Public forum will be reduced to 10mins – Clerk /Councillors will be available for telephone follow up on this meeting from 1st June.

TEN minutes are allocated if needed prior to the official meeting; for members of the public to ask questions or make short statements to the council.

 

Clerk to the council: Sarah- Louise Kulwicki                                                                           Dated:19/05/2020

AGENDA

  1. Election of Chairman, signing of declaration of acceptance of office.
  2. Election of Vice-Chairman, signing of the declaration of acceptance of office.
  3. To defer the signing of documents to a later date, when convenient.
  4. Apologies for absence and reasons given
  5. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation
  6. Resolutions to be approved now a meeting has been called. Approved via email but need council approval at a meeting.

Resoltion 1 . Safety Statement - Meetings

That the Parish Council recognises and agrees that no business, meeting, service provision or service delivery of the Authority is of any importance above that of public and personal safety. As such all scheduled public meetings will be canceled for an initial 4 month period (or as circumstances dictate).

 

resolution 2.  Suspension of Standing Orders / Financial Regulations

That the Parish Council gives delegated authority to the Clerk to: suspend any relevant Standing Order or Financial Regulation as necessary to ensure the smooth running and operation (wherever possible) of the Parish Council for a period of no longer than 4 months (or as circumstances dictate), with the Clerk to compile and maintain a list of such suspensions and reasons which will be to be presented to a future meeting of the Administration Committee

 

RESOLUTION 3. Annual Council Meeting / Annual Parish Meeting

That as the cancellation of meetings has a direct impact on the Annual Meeting of the Parish Council (scheduled for 21st May 2020), the roles of Chairman and Vice
Chairman will remain the same until a suitable and safe public meeting is called and held.

 

Where any cancellation of meetings has a direct impact on the holding of the Annual Parish Meeting, the parish Council will hold such meeting at a future date.

It is noted that whilst the above decisions are contrary to existing legislation (as of 22nd March 2020) the Parish Council has made these decisions in order to place public safety at the forefront.

 

RESOLUTION 4. Orders for Payment

That the Clerk emails information regarding all orders for payment to Councillors.  Councillors are to confirm by email that they agree to the payments.  The cheques will be signed by those elected Members with delegated responsibility for the authorising and signing of payments.

 

These measures are put in place with robust transparency processes to ensure effective business continuation and to minimise impact on local service delivery and local business with ratification by the Parish Council to be made at the earliest and safest opportunity.

 

  1. The notes from the meeting of the Council held on Thursday 09th January 2020 (attached) to be approved as Minutes and signed by the Chairman
  2. To consider and approve the accounts for the year ending 31st March 2020
  3. To confirm and approve the Accounting statements contained in the Annual Return
  4. To approve the annual governance statement in the annual return
  5. To consider and approve the following payments
  1. Protect Signs for speed gun - £185.28 (PAID)
  2. S. Kulwicki – Speed Gun - £119.00
  3. ICO Data Protection - £40.00
  4. LALC Annual Subs – £139.33
  5. Clerks Salary inc tax - £200.00
  6. CJ Book- Keeping Service Internal Audit - £20.00
  7. Lives Donation Request
  1. The co-option of any candidates present
  2. Reports from outside bodies
  3. Highways Issues
  4. Planning Application/s
  5. Correspondence for the Council